Human Resource Management Hewitt Associates

Question: Task 1: Written Report For this task, consider the following situations in order to complete the question below: Situation 1 Due to the volume of new staff required, the decision has been made to retain the services of an HR Consultancy Firm who will be seeking to assist in providing Inductions, WHS training, and HR advice and service training in line with BEST Pearls preferred methodology. This HR Consultancy Firm is known as Hewitt Associates and they are one of the world's leading HR consulting and outsourcing companies. Hewitt Associates (https://www.hewittassociates.com/), have appointed Mr Richard Mayall as the Client Manager looking after BEST Pearls, and he will be handling ongoing negotiations between BEST Pearls and Hewitt Associates. BEST Pearls will shortly be engaging in correspondence with Hewitt Associates to arrange any necessary Service Level Agreement(s). However, before this occurs, you will need to look over the current direction and strategy of BEST Pearls and identify any other weaknesses/threats that may be faced or need to be addressed. Situation 2 BEST Pearls is now in a position to go ahead and retain the services of Hewitt Associates. You have contacted Mr Mayall and he has indicated that Hewitt Associate will be well placed to assist BEST Pearls as soon as there is an agreement in place which is satisfactory to both parties. You have been appointed the task of arranging a Service Level Agreement (SLA) between the two parties for the provision of Employment Contract Advice, Inductions and initial OHS training for new starters. (A) Establish a service level agreement* (SLA) between BEST Pearls and their HR solutions provider, Hewitt Associates. Your SLA will need to include the service specifications, performance standards and timeframes required from the agreement.(B) (Linking from Assessment One) Develop the human resources strategies and services for BEST Pearls employees and its HR provider, Hewitt Associates.(C) Identify and design training support for BEST Pearls employees, considering the organisations goals and strategies.(D) Develop tools to monitor the quality of training provided by Hewitt Associates, including actions to rectify under-performance.(E) Outline the confidentiality requirements associated with this HR-related SLA.(F) Briefly outline and identify the advantages in using Hewitt Associates services. Task 2: Create a Feedback Survey (A) Acting as the HR Manager, you have been asked to design a client feedback survey that Hewitt Associates could use to determine the level of satisfaction that BEST Pearls feel towards the SLA.You will need to consider the purpose of this survey by Hewitt Associates (to analyse feedback and adopt possible changes recommended by BEST Pearls), including:1. Approvals to variations in service delivery between Hewitt Associates and BEST Pearls;2. Change of processes across the organisation;(B) Design an employees feedback form to determine the level of satisfaction of the training provided by the HR provider, considering any benefits for their improvement. Answers: Task 1 Written Report (A) Service Level Agreement Statement of Intent The aim of this agreement is to provide a basis of close cooperation between Best Pearls and Hewitt Associates for HR consultancy services to be provided by Hewitt Associates to Best Pearls to ensure services are delivered in a timely and efficient manner. This agreement is contingent on each party knowing and fulfilling their responsibilities and working in a manner that creates an environment conducive to the achievement and maintenance of targeted service levels. Service Specifications Hewitt Associated will provide the following services: Service Type Description of Service Response Time Performance Standards Employment Contact Advice Ensuring that the contract of employment and associated paperwork in relation to employees is completed accurate and in a timely manner (Snell Bohlander, 2012). Within 48 hours Services provided within specified timeframe and to expected quality. Employee Feedback about the quality of response provided Advice amendments as and when required. With 24 hours Handle employee queries related to employment contract Within 24 Hours Inductions Book induction events. Within 48 hours of the joining date of new employees Induction for new hires started on the third day of joining. Events were well informed to employees and trainers. All training materials were available. Feedback provided by employees after the induction session was completed Confirm Trainers availability Before 24 hours the induction is scheduled Ensure that schedule is effectively communicated to employees Before 24 hours the induction is scheduled Ensure all training materials and other necessities are available Before 24 hours the induction is scheduled Ensure adequate number of feedback forms are available Before the end of induction session Ensure that employee feedbacks is collected Within 48 hours of competition of induction Initial OHS Training Book Training events Within 5 days of completion of induction All activities are performed within defined time frame. Feedback received from the employees undergoing the training. Confirm trainers availability Before 24 hours the training is scheduled Effectively communicate Schedule to new hires Before 48 hours the training is scheduled Ensure all material related to policies and procedures for effective management of Health and Safety are referred in-details Before 24 hours the induction is scheduled Drills related to Health and Safety are properly organised and communicated Within 2 days the OHS training is completed Within 2 days the OHS drills are completed Feedback related to OHS training is collected Client Responsibility: The client undertakes to provide Hewitt Associates with necessary information and support as an when required and make them aware of related issues that come up as soon as reasonably practicable (Pattanayak, 2005). They must promptly respond to requests for training and development. (B) Human Resource Strategies and Services Human resource is considered the most precious asset for an organisation (Armstrong, 2011). An effective HR strategy is important to ensure high performance and overall productivity (Bhatia, 2007). BEST Pearls is looking forward to hire Hewitt Associates as an external HR consultant who will be responsible for provision of Employment Contract Advice, Initial OHS training and induction for new starters. BEST Pearls looks forward to develop an environment where all employees are encouraged to learn and develop. They want to ensure that right people are attracted, maintained and retained in order to achieve desired organisational goals. Hewitt Associate as an external HR consultancy will ensure that BEST pearls have updated information related to Employment Contracts and adequate changes are made as and when needed. They will be responsible for ensuring that all activities related to induction and initial OHS trainings of newly hired employees is conducted in a timely and effective manner. (C) Training Support for BEST Pearls employees A training support comprises of a schedule of activities ensuring that training goals are met, learning objectives, methods, subject areas, trainees, trainers, locations and methods of assessment (Deb, 2006). Training support for induction of BEST Perals employees is shown below: 1. Getting information on the numbers of new hires to be trained.2. Booking rooms and needed training materials.3. Booking timeslots from trainers (in case of induction trainers include companies top executives who will brief the new hires about company and its processes) (Lawler Boudreau, 2009).4. Ensuring needed training materials are ready ( hard and soft copies)5. Informing the schedules to new hires.6. Ensuring assessment materials and Feedback survey materials are ready.7. Ensuring that training are conducted effectively as scheduled. (D) Tools to monitor quality of training There are a number of tools that can help monitor quality of training delivered by Hewitt Associates (Wilson, 2005). Checklist for supervisory visits can be effectively used in the given case. Checklist will contain following questions: 1. Ratio of learners to facilitators; total number of new hirers attending the sessions (Holbeche, 2012)2. Time allocated for workshops 3. Frequency of questions asked and answers delivered as per expectations4. Frequency of assessments and timely delivery of results (E) Confidentiality requirements Hewitt Associates will ensure confidentiality of the employee information and important materials/documents furnished by BEST Pearls is preserved and protected (Cooper Burke, 2011). (F) Benefits of using Hewitt Associates services Hewitt Associates is one of the worlds leading HR consulting and outsourcing company. They provide their services globally in more than 120 countries (Aon Plc, 2015). They have years of experience in HR field and have around 66,000 talented employees serving customers of different types and sizes. Their customer-oriented approach makes them the best choice for BEST Pearls. Task 2 Create a Feedback Survey (A) Client Feedback Survey The below mentioned questions must be rated in scale range of 1-3; 1- Strongly disagree2- Neither Agree nor Disagree3- Strongly Agree Overall, the service level Agreement meets the expectation of BEST Pearls.1- 2- 3- Service level targets are effectively reflected and meet expectations. 1- 2- 3- The services offered in the agreement compare to your ideal service.1- 2- 3- Are there any recommendations that can help improve the response time, quality and processes mentioned in the agreement? ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Based on your recommendations will changes of processes across the organisation be accepted as and when required? ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ (B) Employees Feedback Survey The below mentioned questions must be rated in scale range of 1-5; 1: All of the time 2- Most of the time3- Some of the time4- Hardly ever5- Never Services 1 2 3 4 5 Trainings schedules are well informed Trainers are knowledgeable, interactive and encouraging Materials and documents used are up to the mark Purpose behind the session is clear Trainers encourage you to ask questions Answers provided are satisfactory Training is conducted as scheduled Any changes are well-informed References Aon Plc. (2015). Aon. Retrieved 2015, from Aon: https://www.aon.com/about-aon/company-overview.jsp Armstrong, M. (2011). Armstrong's Handbook of Strategic Human Resource Management. London: Kogan Page Publishers. Bhatia, S. (2007). Strategic Human Resource Management : Winning Through People. New Delhi: Deep and Deep Publications. Cooper, C. L., Burke, R. J. (2011). Human Resource Management in Small Business: Achieving Peak Performance. Cheltenham: Edward Elgar Publishing. Deb, T. (2006). Strategic Approach to Human Resource Management. New Delhi: Atlantic Publishers Dist. Holbeche, L. (2012). Aligning Human Resources and Business Strategy. New Jersey: Routledge. Lawler, E., Boudreau, J. W. (2009). Achieving Excellence in Human Resources Management (Stanford University Press ed.). Stanford. Pattanayak, B. (2005). Human Resource Management. New Delhi: PHI Learning Pvt. Snell, S., Bohlander, G. (2012). Managing Human Resources. New York: Cengage Learning. Wilson, J. P. (2005). Human Resource Development: Learning Training for Individuals Organizations. London: Kogan Page Publishers.